You don’t have to do every little thing on your own. Digital technology has solved many problems faced by small business owners. Let it solve yours.

Making your teams more productive

Do more with less time. Employees often spend a lot of time doing trivial tasks that can be automated with technology. Not only it’s time-consuming, manually doing things is expensive in the long run. Not to mention the difficulties you’ll encounter when it’s time to scale up your business.

Below are some software solutions you can use to improve your team’s productivity.

Top software solutions for distributed teams and SMEs

Managing a business can be daunting. It’s easy to get caught up with time-consuming tasks which do not significantly affect your company’s bottom line. Here are some software solutions to keep you right on track on what matters most.

1. Software solutions for team communication


Team communication is key to staying productive.  

  • Slack
    If you have not heard about Slack, you’re probably living under a rock. This is the tech industry’s favourite communication software. Thanks to its many features like real-time communication and collaboration. With Slack, team members can share files directly with each other. Not to mention the range of project management integrations that come with it!
  • Calendly
    Think of Calendly as your virtual secretary. With this app, you can easily assess all team member calendars to see who’s available when at a glance.  

2. Software solutions for enterprise management

Enterprise management software is an all-in-one solution for your management needs. And nothing beats Google’s GSuite in this category. With GSuite you can set up a customized email client (Gmail) using your own domain, manage files (Google Drive and Docs), share calendars, track website analytics, and launch ad campaigns.  

3. Software solutions for project management


One of the biggest pain points of small businesses and distributed teams is figuring out how your team can work together. This is especially true if you are working with remote teams. Here are some tools to help you manage projects more efficiently:

  • Asana
    This project management app makes it easy to create private tasks and manage projects using its beautiful user interface.
  • Trello
    This is another software solution for managing projects. It is highly customizable and user-friendly.
  • JIRA
    This project management software is built for software developers. It allows managers to plan, track, and release great software without missing a beat.
  • Basecamp
    This app is built for enterprises. It boasts client-facing tools and a built-in group chat among a host of other useful features.

4. Software solutions for human resources


Despite the critical role the human resources play, they’re usually overlooked. Here are some HR software designed to make the lives of your HR people better.

  • CakeHR
    This app helps HR professional streamline their processes — from onboarding new hires, keeping tabs of time-off requests, managing business expenses, scheduling shifts, and tracking over time.
    This is the app to go if you want to make background checks, employment verifications, and reference checks for your candidates.

5. Software solutions for customer relationship management (CRM)


What’s the point of having a streamlined business if you don’t know how to build and maintain meaningful relationships with your customers? Here are some apps that can help you do it right:

  • Zoho CRM
    One of the most popular customer relationship management software out there. Zoho CRM helps you engage with your customers on social media, emails, and other platforms.
  • Zendesk
    This app helps businesses manage and track inbound customer communications easily and produce streamline responses for a 5-star customer service. Zendesk easily integrates with your website as well.
  • Salesforce
    This highly customizable app helps your business build meaningful relationships with customers across various departments. They also provide power reporting tools so you can see how your business is doing at a glance.
  • Intercom
    This tool is built for web-based businesses. Intercom lets you set up live chat and tutorials for your customers — making it easy for you to communicate, interact, and engage with them.

6. Software solutions for managing finances

So, you finally got your processes right and your customers happy. Now it’s time to organize the books with these powerful apps:

  • Quickbooks
    One of the most popular finance management software out there, Quickbooks lets you track finances, pay employees, and invoice customers without missing a deadline.  
  • Freshbooks
    Aside from invoicing features, this app can also track hours spent on projects and offers your clients multiple ways to securely pay their dues.

7. Software solutions for social media management

Facebook, Twitter, LinkedIn, Instagram — social media is a key part of businesses nowadays.  Building your brand in these channels is not a walk in the park. So, here are some apps to help you out:

  • Hootsuite
    This is probably the most popular social media management software in the market. Hootsuite allows you to manage all your social media accounts in one place and track the progress of each one.
  • SproutSocial
    This amazing app helps you build your brand from scratch. With SproutSocial, you can manage your social media accounts along with powerful analytics to see how well you are doing. They also help you identify topics that your customers love.
  • Buffer
    This app is designed to help you optimize your social media channels. It helps you save time generating content and engaging with potential customers.

8. Software solutions for business operations

Keeping tabs of day to day business operations is not easy. Here are two tools to help you keep everything together:

  • Geckoboard
    This app is built on the merits of transparency. Geckoboard allows you to share business data with employees to keep them within the loop. Studies show that employees are more engaged when managers are transparent about how the business is doing.
  • Blendo
    This software solution tracks every moving part of your business — from HR and product development to marketing and customer support. Blendo makes sure you are not slacking in any place. Its powerful analytics gives you a bird’s eye view on how your business is doing so you can make improvements right away.

20 Best apps & software to automate your small business

PS. To make all the apps talk to each other, you can use Zapier or (I use both).